Are you eager to throw a joyous event to celebrate Christmas time with people you care about? Festive parties are exciting and something to look forward to for friends and family alike.
But how do you host the most memorable Christmas party? Keep reading to find out exactly how!
1. Select a magical venue
Before anything else, you need to choose a suitable place to host your festivities! When deciding, remember to bear in mind the number of guests you’ll be inviting and whether they can bring a plus one. It’s also wise to ensure your venue has adequate parking onsite.
Some in-demand venues for Christmas parties include hotels, pubs, function rooms or even your own home if you have the space.
Another incredibly popular option is to hire a marquee – by making your event a marquee Christmas party, you have the flexibility to cater your space to best suit the number of attendees.
Marquees are available in many sizes and can be designed to meet all of your party’s needs.
2. Plan the guest list and send your invites
Now that you’ve chosen your venue, it’s time to send out your invitations. December is a very busy time for people, so it’s best to do it months in advance – providing your friends and family with ample notice to mark the date in their calendars!
You can send your invitations through a Facebook event, email, WhatsApp, or with good old traditional paper invites. Whichever you choose, ensure that you include essential details such as dates, times, and a gentle reminder to RSVP promptly. This will also help you gauge the number of attendees you’ll be catering to.
3. Deck the halls with all things Christmas
Create the ultimate winter wonderland within your venue so your guests can celebrate Christmas in style. This is great for parties with children, as little ones can play amongst festive coloured balloons, pretend snow, and giant candy canes whilst adults chat and dance the night away.
Or keep it classy and traditional with subtle decorations that still offer a jolly feel. Wreaths, garlands, and mistletoe are a beautiful way to set the scene for your staff party and encourage employees to leave their work stresses behind.
And of course, don’t forget about your Christmas tree – the centrepiece of any Xmas party!
4. Furnish your venue and arrange seating
Next, it’s time to organise seating and furniture for your yule time gathering – particularly if you’re serving food.
By either checking your RSVPs or using an estimate, you can now look at furniture hire to furnish your premises or marquee. Tables, chairs, buffet tables and even padded seating areas can be rented to make your attendees feel comfortable and provide a welcome respite from all the dancing and party games.
Keep in mind that your guests aren’t snowmen and won’t thank you for feeling cold – so if the weather outside is frightful, we highly recommend marquee heating to ensure your guests stay toasty and comfortable throughout the event.
5. Organise catering and bar services
Offering a delectable festive feast complete with beverages will make your Christmas party one to remember. Make certain to hire catering equipment and supply an adequate amount of food if you’re sorting the catering yourself – or consider enlisting the services of a professional caterer who can curate a diverse menu for your guests to savour.
Hiring a skilled team of caterers with years of expertise is sure to make life much easier, as they have the finesse to cater to a wide range of tastes and dietary preferences.
Additionally, no Xmas festivities are complete without a bar – to keep the drinks flowing and the spirits high, consider glass hire and a bar team who know exactly how to keep your guests happy and tended to.
6. Book your festive entertainment
Finally, it’s time to arrange your Christmas party entertainment to keep your guests amused from start to finish.
For young children, hiring a wacky children’s entertainer could be the perfect way to keep them engaged throughout the event – whilst it’s Christmas, you could even ask Father Christmas to pay a visit, if he’s not too busy, of course!
For adults, you can’t go wrong with a DJ who knows how to get everyone on their feet and boogieing with a mix of party classics and Christmas tunes.
Hire a Christmas events team to ease the burden
If you’re desperate to throw a night of unforgettable Christmas fun but can’t organise the event yourself, you can hire an events team to do it for you. These experts will take care of everything from orchestrating your marquee set-up to catering, taking your needs and wants into consideration.
All you need to do is let them know guest numbers and location, then you can relax and look forward to the party like everyone else!
At Garden Party Hire, we have two decades of experience in event planning and marquee set-up – so, if you’re eager to find out more about our services, get in touch with our team today on 01158 495 686 for more information on how we can help with your festive event.
